Asian Sport Jiu Jitsu Federation Inc. (“ASJJF”, “we”, “our”, or “us”) is committed to protecting the privacy of our website visitors, members, athletes, and all individuals who interact with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or participate in any of our events, tournaments, or other federation-related activities. Please read this policy carefully to understand our practices regarding your information and how we treat it.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Register for an event, tournament, or competition
  • Apply for membership with ASJJF
  • Subscribe to our newsletter or updates
  • Make a purchase or donation through our website
  • Contact us through forms or direct communication

The types of personal information we may collect include, but are not limited to:

  • Full name
  • Date of birth
  • Contact information (email address, phone number, mailing address)
  • Payment information (credit/debit card details for transactions)
  • Health and fitness information relevant to sports activities

Non-Personal Information

We may also collect non-personal information automatically, including:

  • Browser type and version
  • Device type
  • Operating system
  • IP address
  • Usage data (pages visited, time spent on our website, etc.)

This data helps us improve the functionality and user experience of our website.

2. How We Use Your Information

ASJJF uses your personal information for the following purposes:

  • Event Registration: To process registrations for events, competitions, and tournaments.
  • Membership Management: To manage memberships, including renewals, communications, and eligibility verification.
  • Communications: To send you updates, newsletters, and promotional materials, which you may opt out of at any time.
  • Payments and Donations: To process payments, including ticket sales, donations, and membership fees.
  • Security and Compliance: To protect the security of our website, comply with legal obligations, and prevent fraudulent activities.

3. Information Sharing and Disclosure

We do not sell, rent, or share your personal information with third parties for marketing purposes. However, we may disclose your information in the following situations:

  • Service Providers: To third-party vendors and service providers who assist us in operating our website, conducting events, and processing payments. These providers are bound by confidentiality agreements.
  • Legal Compliance: To comply with any legal obligations, including requests from government authorities or law enforcement, as required by law.
  • Event Organizers and Affiliates: To collaborate with other sports federations, sponsors, and partners only as necessary for event coordination and sponsorship purposes.

4. Data Security

We implement a variety of security measures to maintain the safety of your personal information. All payment information is processed using secure, encrypted payment gateways, and sensitive data is stored in secure systems. However, no method of electronic transmission or storage is 100% secure, so we cannot guarantee absolute security.

5. Retention of Information

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. Once your data is no longer needed, it will be securely deleted or anonymized.

6. Your Rights and Choices

Depending on your location and applicable laws, you may have the following rights regarding your personal information:

  • Access: Request access to the information we hold about you.
  • Correction: Request correction of your personal information if it is inaccurate or incomplete.
  • Deletion: Request deletion of your personal data, subject to legal and contractual limitations.
  • Objection: Object to our processing of your personal data under certain circumstances.
  • Data Portability: Request a copy of your personal data in a commonly used, machine-readable format.

To exercise any of these rights, please contact us at [email address]. We will respond to your request in accordance with applicable law.

7. Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar technologies to collect information about your browsing activities. You may control cookie settings through your browser preferences, though disabling certain cookies may affect the functionality of our website.

8. Children’s Privacy

ASJJF does not knowingly collect personal information from children under the age of 13 without parental consent. If we learn that we have inadvertently collected such information, we will delete it promptly. Parents or guardians who believe their child has provided us with personal information may contact us to have it removed.

9. Changes to This Privacy Policy

ASJJF reserves the right to modify this Privacy Policy at any time. We will notify you of any significant changes by updating the “Last Updated” date at the top of this page. We encourage you to review this policy periodically to stay informed about how we protect your information.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, our practices, or your interactions with ASJJF, please contact us:

Asian Sport Jiu Jitsu Federation Inc.
Email: support@asjjf.org or asjjf.ph@gmail.com
Address: Postal Code: 365-0051
Japan
Saitama-Ken
Konosu-shi
Miyamae 397-4
Phone: 080-3716-9767